List of active policies

Name Type User consent
Copyright Notice Site policy Authenticated users
UCO Teaching and use of Borough High Street Building: Policy and Guidance – in response to COVID-19 Other policy All users
Policy and Guidance-following COVID-19 Site policy All users

Summary

Staff and students of the UCO are reminded that copyright subsists in all extracted learning materials and the work from which they are taken. Any Digital Copy has been made under the terms of a Copyright Licencing Agency licence which allows you to access and download a copy and to print out a copy. Any digital or printed copy supplied to or made by you under the terms of this Licence are for use in connection with this Course of Study. You may retain such copies after the end of the course, but strictly for your own personal use. All copies (including electronic copies) shall include this Copyright Notice and shall be destroyed and/or deleted if and when required by the UCO. Except as provided for by copyright law, no further copying, storage or distribution (including by e-mail) is permitted without the consent of the copyright holder. The author (which term includes artists and other visual creators) has moral rights in the work and neither staff nor students may cause, or permit, the distortion, mutilation or other modification of the work, or any other derogatory treatment of it, which would be prejudicial to the honour or reputation of the author.

Full policy

Staff and students of the UCO are reminded that copyright subsists in all extracted learning materials and the work from which they are taken. Any Digital Copy has been made under the terms of a Copyright Licencing Agency licence which allows you to access and download a copy and to print out a copy. Any digital or printed copy supplied to or made by you under the terms of this Licence are for use in connection with this Course of Study. You may retain such copies after the end of the course, but strictly for your own personal use. All copies (including electronic copies) shall include this Copyright Notice and shall be destroyed and/or deleted if and when required by the UCO. Except as provided for by copyright law, no further copying, storage or distribution (including by e-mail) is permitted without the consent of the copyright holder. The author (which term includes artists and other visual creators) has moral rights in the work and neither staff nor students may cause, or permit, the distortion, mutilation or other modification of the work, or any other derogatory treatment of it, which would be prejudicial to the honour or reputation of the author.


Summary

This policy and guidance has been developed in response to the COVID-19 pandemic and the necessary and significant changes that will be needed in educational practice to ensure the safety of students including delegates attending continuing professional development courses, staff and visitors to UCO’s Borough High Street site.  

Our understanding of this situation will continue to evolve and be informed by guidance from government, regulators and professional organisations. As such, this document will be updated as new guidance is received and in response to feedback and experience of opening the clinic and the Borough High Street Site.  

The UCO has undertaken risk assessments, which are available on UCO SharePoint and on the UCO main website. These have been used to inform this guidance and policy. We have reviewed practices and procedures in response to COVID-19 and current guidance. The UCO have taken the necessary steps to reduce and mitigate risk to create a COVID-19 safe working and studying environment. Fundamental to our creation of a safe environment is that everyone at the UCO takes responsibility to follow this guidance effectively.  

This operational policy forms part of the UCO’s policies and procedures and as such, staff, students and visitors are expected to adhere to this whilst using the Borough High Street (BHS) site. 

Should any user of the Borough High Street site have concerns about physical resources they should contact estates@uco.ac.uk. Concerns about COVID-19 safety, this guidance or its operation at UCO should be emailed to steven.vogel@uco.ac.uk.  

Full policy

2. POLICY AND GUIDANCE

The guiding principles in developing this policy and guidance are:

The safety and wellbeing of all who work, study and visit the UCO is a priority.
We will utilise best practice guidelines provided by Public Health England, the NHS, UK Government and any other relevant organisations.
That the key considerations are:
    Infection control processes
    Occupancy numbers
    Social distancing
    Ventilation
    Use of face coverings where appropriate

This policy and guidance is structured into the following 8 sections:
Section 3 - Attending the Borough High Street site at UCO
Section 4 - Delivering education 
Section 5 - Social distancing 
Section 6 - Training of staff and students
Section 7 - Regular dissemination of information
Section 8 - Infection control 
Section 9 - Logging of interactions, tracing contacts and managing possible outbreaks

3. ATTENDING THE BOROUGH HIGH STREET SITE AT UCO

1. AT RISK GROUPS, SUCH AS THOSE WITH HIGHEST CLINICAL RISK, AND THOSE WITH INCREASED RISK OF SEVERE ILLNESS FROM COVID-19 MAY NOT BE ABLE TO ATTEND THE UCO
a. Staff will be asked to complete a risk assessment form and to discuss their own situation with their line manager if necessary, before attending the UCO.
     i. The UCO will continue to support staff by promoting flexible working and working from home, where this is possible.
b.    Students have been asked to contact the UCO if for any reason they do not feel able to attend the UCO at this time. Students will also be asked to complete a risk assessment form which will alert UCO to individual concerns. The UCO will continue to be as flexible as it can with students, recognising the circumstances of individual students and the significant pressure that some students are under.

2. RESPONSIBILITY TO SELF SCREEN AND ACT ON COVID-19 SYMPTOMS COVID-19 SYMPTOMS
a.    Staff, students and visitors are expected to be familiar with the symptoms of COVID-19 and their associated risk and to act accordingly in line with government policy. 
b.    The main symptoms of coronavirus are:
     i.       High temperature
     ii.      New or continuous cough
     iii.     Loss or change to your sense of smell or taste
     iv.    Most people with coronavirus have at least one of these symptoms
c.     For further information see https://www.nhs.uk/conditions/coronavirus-COVID-19/symptoms/
d.    Staff, students and potential visitors should not attend the UCO if they have any symptoms of COVID-19 or are feeling unwell, and should follow:
     i.       The usual procedures for notifying UCO of their absence
     ii.      Seek appropriate advice please see: https://www.nhs.uk/conditions/coronavirus-COVID-19/self-isolation-andtreatment/when-to-self-isolate-and-what-to-do/  
     iii.     Those in this situation should follow the test and trace guidance which is available here: https://www.gov.uk/guidance/nhs-test-and-trace-how-itworks  
e.    Further information about actions to be taken if you live with someone who has COVID-19 or have been in contact with someone who has COVID 19, have been asked to self isolate by NHS track and trace and related scenarios may be found at the following sites: https://www.gov.uk/government/publications/guidance-forcontacts-of-people-with-possible-or-confirmed-coronavirus-COVID-19-infectionwho-do-not-live-with-the-person/guidance-for-contacts-of-people-with-possible-orconfirmed-coronavirus-COVID-19-infection-who-do-not-live-with-theperson#:~:text=Your%20household%20does%20not%20need,handwashing%20a nd%20respiratory%20hygiene.  
 https://www.gov.uk/government/publications/COVID-19-stay-at-home-guidance
 https://www.nhs.uk/conditions/coronavirus-COVID-19/self-isolation-andtreatment/when-to-self-isolate-and-what-to-do/
 https://www.gov.uk/government/publications/COVID-19-stay-at-homeguidance/stay-at-home-guidance-for-households-with-possible-coronavirusCOVID-19-infection

3. TRAVEL TO AND FROM UCO 
a.    Users of the Borough High Street site should consider current government guidance concerning travelling on public transport and the necessary measures that should be taken. See for further information: https://www.gov.uk/guidance/coronavirus-covid-19-safer-travel-guidance-forpassengers#travel-safely-during-the-coronavirus-outbreak
b.    The teaching schedule and methods of delivery have been adjusted to mitigate travel risk where possible.
c.     We acknowledge that many people may be apprehensive about travelling and that other options, such as virtual classes and video recorded classes will be offered where possible. For practical classes, particular care has been taken to mitigate the risk of exposure to COVID-19 (see section 5 on Social Distancing and Section 8 on Infection Control).
d.    Walking and cycling to the Borough High Street site are encouraged where practicable. 
e.    Planning to arrive at the Borough High Street Site in good time to allow for flexibility and to minimise congestion when entering the building.

4. FOOD AND REFRESHMENTS

Users of the BHS site are advised to bring with them their own personal items and where possible food and refreshments that do not need refrigeration or secondary heating. These should be brought into the building and taken home on a daily basis.
In order to minimise the risk of cross contamination, shared utensils such as cutlery, cups and plates, will not be available for use. Microwaves and fridges are available but should be sanitised before and after use along with surfaces and other areas that are used. Cleaning material for this purpose is provided throughout the building (see section 5.3.c for details).
Staff should use their office spaces or communal areas for eating and refreshments but are advised that social distancing should be maintained.
Students should use the bar area, seating area in the car park, G.01 and archive room on the first floor and maintain social distancing in these areas. Food may be consumed in your allocated teaching spaces, but please take care to not leave any items behind and to sanitise the space you used when you leave your session.

 

4. DELIVERING EDUCATION

1. UCO APPROACH

a.    The UCO is committed to delivering high quality education that provides opportunities for all to access learning using a range of different approaches.
b.    In response to COVID-19, the UCO has moved to a blended delivery model, which will focus on delivering practical and discursive learning sessions in person at the UCO Borough High Street site.
c.     Synchronous (live) and asynchronous (at a time of your choosing) learning opportunities will be delivered virtually using a variety of platforms and our virtual learning environment as appropriate.  
d.    Students who are unable to attend practical classes, should notify registry in accordance with normal procedures. Demonstrations will be video recorded and uploaded onto BONE. 

2. PRACTICAL EDUCATION
a.    We will deliver practical classes with adjustments to infection control procedures to promote a safe learning environment. 
b.    Staff and students prior to attending Borough High Street for practical classes must watch the Public Health England video on putting on and taking off PPE which can be found at:

 
c.     Staff leading sessions will review PPE and infection control procedures at the initiation of a learning session and subsequently as appropriate.
d.    Students on award bearing courses will not be taught in groups of any larger than twenty-five and only in the spaces where social distancing can be promoted.
e.    CPD delegates and other users of the site for learning activities will be taught in groups appropriate to the capacity of teaching spaces whilst maintaining social distancing.

3. LIBRARY USE
a.     The library will be open for use between 9:00 am and 7:00 pm weekdays and 10:00 am and 7:00 pm at weekends.
b.     There will be a limit to the number of people allowed to work and study in the library. This will include those browsing or seeking specific material. This may at times lead to queuing and limits to browsing time during busy periods.
c.     Some reference material may be removed or have constraints on use. Please check with library staff on availability of material in advance (library@uco.ac.uk). Similarly, workstation and work spaces have been socially distanced and this has reduced the available space.  
d.     If the library capacity is regularly reached within the first week of operation a booking system will be implemented.

5. STAYING SAFE AND SOCIAL DISTANCING

The following changes have been put in place in order to align with social distancing expectations and to minimise cross infection. This will continue to be reviewed in light of changes in guidance from UK Government and other relevant authorities. 
You should aim to maintain a distance of two metres from other people wherever possible.
1. ARRIVAL
When you arrive at the BHS building:
a.    Ensure that you are wearing a face mask fully covering your mouth and nose for moving around the building (unless exempt). 
b.    Use the hand sanitisers in the reception area on arrival and before leaving this area.
c.     Maintain social distancing throughout the building.
d.    Avoid touching your face.
e.    Avoid touching any additional surfaces or objects where possible whilst in the building.
f.      Proceed to your work area or allocated teaching space

2.MOVING THROUGH THE BUILDING
a.    You are required to wear face coverings when moving around the BHS building (unless exempt). This includes the reception area, stairwells and corridors.
i. Pay attention to signage, there are a number of rooms where you are also expected to wear face coverings (e.g. on the ground floor: student locker room and student kitchen area).  
b.    There are numerous sanitiser stations at BHS and we encourage you to use these regularly.
c.     The lift is restricted to the use of one person only at a time. Priority should be given to people with impaired mobility and to those with disability.
d.    There are one-way systems in place to enhance the safe flow of people through the building. These include:
a.    Teaching rooms where there are 2 doors
i.       Doors will be signposted for entrance and exit
b.    Stairwells
i.       The main stairwell at BHS will be for people ascending the stairs.
ii.      People descending the stairs and or exiting the building from floors 1 to 4 should use the fire escape stairwell. 
iii.     Please note that on the 2nd floor, access to this fire escape stairwell is via the Berthon room, a practical teaching room and so access is limited. Please do not use this route if a class is taking place in this room. Instead, use the mains stairs to ascend one level to the third floor and then use the fire escape stairwell to descend. 
e.    Once you arrive at a classroom please maintain social distancing; you may remove your face covering and place this in your bag if you wish. 

3.COMMUNAL AREAS
a.    Communal areas are potential sources of higher risk of cross contamination with higher numbers of people being in one space and having contact with surfaces such as door handles, kettles, etc.
b.    Some furniture and equipment may have been removed or may not be available for use in communal areas to facilitate social distancing or to decrease the risk of cross contamination between people by limiting the use of shared equipment.
c.     Communal areas at BHS include the stairs and stairwells, kitchens, locker room, bar, G01, toilets, staff rooms, meeting rooms, corridor, car park and outdoor space. In these areas, please ensure that you:
a.    Have sanitised your hands before entering the area
b.    Adhere to the guidance on maximum capacity (signage on entry door)
c.     Maintain social distancing whilst in the space
d.    Clean down with sanitiser and blue roll, any appliances, such as a microwave, kettle, fridge door, that you are going to use or have contact with
e.    Clean down with sanitiser and blue roll, any appliances, and areas that you have used or come into contact with
f.      Adhere to any one-way flow signage and directions 
d.    The UCO will continue to support staff working from home where this is possible and as such, meetings should be held virtually. When there are meetings, or small group gatherings held with people face to face and virtually, or fully face to face, such gatherings should adhere to all the above principles. This should be in addition to considering whether the ventilation is sufficient in the space the meeting or gathering is taking place.
e.    Toilets: where these are individual cubicles, these will remain in use. However, with urinals, alternate urinals have been closed to increase the distance between those using them. Similarly, you should maintain social distancing when using the sinks in the toilets. This may mean that you should not use adjacent sinks at the same time.

4.TEACHING SPACES
a.    Teaching spaces have been audited with the key principles of this document in mind, that is infection control processes, occupancy numbers, social distancing, ventilation and face coverings.
b.    Each teaching space has a maximum occupancy that must be adhered to; this occupancy is a count of all people in the room and includes the lecturer and any others in attendance.
c.     Teaching spaces have been set out to make the best use of the space in providing a socially distanced learning space. 
d.    When in a teaching space, please make sure that you:
a.    Do not rearrange the layout of the room 
b.    Adhere to the guidance on maximum capacity (signage on entry door)
c.     Use windows to enhance ventilation
d.    Maintain social distancing whilst in the space
e.    Clean down your work area with sanitiser and blue roll before you use it
f.      Clean down with sanitiser and blue roll, any areas that you have used or come into contact with
g.    Clean down with sanitiser any equipment that you use that may be used by others. For example, this might include wiping down white board markers and board rubbers or equipment such as anatomical models
h.    Dispose of any blue roll in the bins provided
i.      Adhere to any one-way flow signage and directions 
j.      G.02 on the ground floor has fans in the window spaces and these should be in operation when the room is in use. The switch to turn on these fans is on the left hand wall (Borough High Street wall) towards the back of the room

5.PRACTICAL TEACHING
a.    Practical teaching spaces have been audited with the key principles of this document in mind, that is infection control processes, occupancy numbers, social distancing, ventilation and face coverings.
b.    Each practical teaching space has a maximum occupancy that must be adhered to; this occupancy is a count of all people in the room and includes the lecturer and any others in attendance.
c.     Practical teaching spaces have been set out to make the best use of the space in providing a socially distanced learning space 
d.    When in a practical teaching space, please make sure that you:
a.    Do not rearrange the layout of the room 
b.    Sanitise your hands on entering the space
c.     Adhere to the guidance on maximum capacity (signage on entry door)
d.    Use windows to enhance ventilation
e.    Maintain social distancing whilst in the space unless in full PPE for practical activities
f.      Work only within your allocated bubble
g.    Wear footwear that can be disinfected and scrubs
h.    Use Personal Protective Equipment (PPE) as appropriate and set out in this document under Section 8 Infection Control
i.      Clean down your work area with sanitiser and blue roll before you use it
j.      Clean down with sanitiser and blue roll, any areas that you have used or come into contact with
k.     Clean down with sanitiser any additional equipment that you use that may be used by others. For example, this might include wiping down white board markers and board rubbers or equipment such as anatomical models
l.      Dispose of any blue roll in the bins provided
m.   Adhere to any one-way flow signage and directions
e.    To limit cross infection and enable social distancing, each student will be allocated to a bubble of four students and two adjacent plinths, which will be their primary base for their practical session.
a.    Students will work within their bubble of four colleagues and not work with other students. 
b.    All students are to wear scrubs and appropriate PPE (as if this were a patient and practitioner interaction). 
c.     The practical room configuration provides two plinths per bubble and each bubble a minimum of two metres apart. 
d.    This means a maximum of 24 students can attend a practical session in the Berthon room on the second floor and 24 students in room 4.14/4.15 on the fourth floor.

6.OFFICES
a.    Office spaces have been audited with the key principles of this document in mind, that is infection control processes, occupancy numbers, social distancing, ventilation and face coverings.
b.    Arrange virtual meetings with colleagues and students wherever practicable.
c.     Produce clear signage where needed to give specific advice to colleagues and students about the use of the office space and how to arrange a meeting if appropriate.
d.    Liaise with colleagues about attendance at UCO and work from home when this is possible.
e.    Avoid hot desking – stick to one workstation for the duration of your session at UCO. f. When in an office space:
a.    Do not rearrange the layout of the room. 
b.    Adhere to the guidance on maximum capacity where it has been provided for larger offices or spaces as appropriate (signage on entry door).
c.     Maintain social distancing whilst in the space.
d.    Use windows to enhance ventilation.
e.    Clean down your work area with sanitiser and blue roll before you use it.
f.      Clean down with sanitiser and blue roll, any areas that you have used.
g.    Clean down with sanitiser any equipment that you use that may be used by others. For example, office furniture such as filing cabinets and cupboards.
h.    Dispose of any blue roll in the bins provided.

6. TRAINING OF STAFF AND STUDENTS 


All staff and students entering the UCO BHS site must be aware of their own responsibilities and duties so that we can ensure we are all working to the highest standards, to ensure the safety and wellbeing of all who work, study or visit the UCO. Information has been collated and is available at https://bso.sharepoint.com/sites/UCOClinic/SitePages/Covid-19-
Information.aspx
a. Infection control processes
a. Staff and students must read and review preparatory material prior to attending the UCO and material related to the particular context of attending practical classes including this policy and guidance. A mix of online preparatory work and written material will be provided, covering a range of topics such as:
i.    Responsibilities with regards to hygiene control
ii.   Handwashing
iii.  Putting on and taking off of PPE and masks/gloves during the session iv. Disposal of PPE


7. REGULAR DISSEMINATION OF INFORMATION

a.    It is important that we have a regular cycle of disseminating information and ensuring that this is current.
b.    This will be via a number of platforms, including UCO’s website, SharePoint and via displays within the building.
c.     Signage will be in common areas, and will cover for example:
a.    Handwashing and hand sanitisation
b.    Changes to room function (e.g. maximum capacity, one-way flow, sanitisation expectations etc)
c.     Movement through the building
d.    Social distancing
e.    Wearing of face coverings
f.      Current guidance and information

8. INFECTION CONTROL

There are a number of important changes with infection control at the UCO since COVID-19. It is essential that all students, staff and visitors know what their responsibilities are with regards to this. It is therefore expected that all staff and students will have a thorough knowledge and understanding of this and that in any situation where they are unsure, they seek advice from a member of staff.

1.ALL

a.    Ensure regular and effective handwashing and/or use of hand sanitiser. Effective and frequent handwashing is still thought to be one of the most effective ways to combat the spread of COVID-19.
b.    Wear face coverings when moving around the building and in communal areas
a.    How to wear a face covering
i.       A face covering should:
1.    Cover your nose and mouth while allowing you to breathe comfortably
2.    Fit comfortably but securely against the side of the face
3.    Be secured to the head with ties or ear loops
4.    Be made of a material that you find to be comfortable and breathable, such as cotton
5.    Ideally include at least three layers of fabric
6.    Unless disposable, it should be able to be washed with other items of laundry according to fabric washing instructions and dried without causing the face covering to be damaged
b.    When wearing a face covering you should:
i.       Wash your hands thoroughly with soap and water for 20 seconds or use hand sanitiser before putting a face covering on
ii.      Avoid wearing on your neck or forehead
iii.     Avoid touching the part of the face covering in contact with your mouth and nose, as it could be contaminated with the virus
iv.    Change the face covering if it becomes damp or if you’ve touched it
v.      Avoid taking it off and putting it back on a lot in quick succession (for example, when leaving and entering shops on a high street)
c.     When removing a face covering:
i.       Wash your hands thoroughly with soap and water for 20 seconds or use hand sanitiser before removing
ii.      Only handle the straps, ties or clips
iii.     Do not give it to someone else to use
iv.    If single-use, dispose of it carefully in a residual waste bin and do not recycle
v.      If reusable, wash it in line with manufacturer’s instructions at the highest temperature appropriate for the fabric
vi.    Wash your hands thoroughly with soap and water for 20 seconds or use hand sanitiser once removed For further information see: https://www.gov.uk/government/publications/face-coverings-when-towear-one-and-how-to-make-your-own/face-coverings-when-to-wearone-and-how-to-make-your-own  

2. WHAT DO STUDENTS NEED TO BRING FOR PRACTICAL TEACHING SESSIONS AT BHS?

a.    Face covering for moving around the building
b.    Scrubs top 
c.     Scrubs bottom 
d.    Appropriate practical shoes - must be wipeable, supportive, any colour 
e.    Any equipment that may be needed for that session, such as your Clinical
Examination kit (so patella hammer, stethoscope etc.) 
f.      Your UCO ID swipe card (to gain entry) 
g.    Pillowcase in a plastic bag – to put scrubs in at the end of the session
h.    Plastic bag for your shoes – to put your shoes in at the end of the session
i.      Water bottle with your name on it
j.      Hair tied back so that it is not on your face (we want you to avoid touching your face and hair to prevent excessive face touching) 
k.     Bare below the elbow - please ensure that you remove any jewellery or watches, as part of getting ready for a practical session
l.      Enthusiasm, energy, calmness and sense of humour

3.RESPONSIBILITIES OF LECTURERS

a.    Lecturers delivering session face to face or virtually where students are attending at the BHS site are responsible for supporting and encouraging students and other staff into good practice with regards to social distancing and infection controls. Explicit demonstration and articulation of this is encouraged. 
b.    Examples are:
a.    Demonstrating good practice by wiping down surfaces and equipment that a lecturer will use before and after a session. This includes planning ahead and making specific arrangements for use of additional equipment such as anatomical models.
b.    Ensuring that windows are used to enhance the ventilation within a room
c.     Ensuring that students wipe down workspaces or practical areas prior to and after use. This includes wiping down of common touch areas such as window handles, door handles, aircon control and light switches.
d.    Reminding people about the need for social distancing
e.    Adhering to maximum occupancy numbers for teaching rooms
f.      Supervising the entry and exit of students from a session in rooms where there is one way flow signage and directions in place (G.02, 1.03, 1.05, 4th floor practical teaching rooms 4.15 and 4.16)
g.    Ensuring that furniture is not moved to adhere to social distancing requirements
h.    That students are reminded to wear face coverings when leaving the teaching space and entering a communal area
i.      NB: G.02 on the ground floor has fans in the window spaces and these should be in operation when the room is in use. The switch to turn on these fans is on the left hand wall (Borough High Street wall) towards the back of the room
c.     A checklist for lecturers is available in all teaching spaces and steps in 3 b above can be followed if teaching virtually. 

4.ARRIVAL IN YOUR CLASSROOM

a.    When you arrive at your classroom, please ensure that you adhere to the social distancing and wipe down your workspace or any equipment before the sessions begins and after the session ends.
b.    If any equipment and/or models are to be used during the teaching session, these will need to be disinfected prior to and after use.

5.PRACTICAL TEACHING SESSIONS

a.    When you arrive for a practical teaching session, please change into your scrubs and appropriate footwear that you have brought with you. This can be done in the room, behind screens in the room or in nearby rooms where space is available.
b.    Your footwear must be wipeable, supportive and is only for use when you are in the practical class.
c.     Clothes and footwear that you travelled in to get to the building, must be placed in a plastic bag and placed in your own bag.
d.    Medical face masks should be worn at all times during practical teaching; the remainder of your PPE should be donned when you are working with a colleague. 
e.    Any electrical devices that you bring to teaching sessions, such as your phone, tablet, laptop etc. must also be cleaned to reduce any risk of infection.
f.      For how to safely clean your phone with minimizing screen damage please see https://www.bbc.co.uk/news/av/technology-51863924/coronavirus-how-to-clean-yoursmartphone-safely
g.    Plinths, pillows, computers and lecterns must be disinfected before and after each use.
h.    You will be required to wear disposable gloves (sessional use), disposable plastic apron (sessional use), fluid resistant (Type IIR) surgical mask (sessional use), eye/face protection, face shield for example (dependent on risk assessment, this may
be used for a session) and collectable from the PPE and sanitiser stations once you have changed into your scrubs.
i.      Visors/goggles
a.    Each member of staff and student will be provided with a visor when you arrive for your first practical session and this will be yours to clean at the end of each session and yours to keep. If you damage or forget your visor, you will need to pay for a replacement at the clinic or purchase your own. 
b.    Any students or staff who would prefer to wear goggles may do so if they have considered the relative risk to them. Goggles will need to be purchased by individuals.
j.      At the end of your practical session:
a.    Deposit your used gloves and apron in the bin as above (you will need to do this during the session when you work with different colleagues).
b.    Lecturers will be responsible for checking that all used PPE and related items have been disposed of. Lecturers will also be responsible for emptying these bins at the end of a teaching session. 
i. To do this, remove the bin bag and its contents and tie securely; go to the allocated room to deposit this. You should continue to wear your mask whilst doing this. The room allocated for this is 2.13 immediately on the right as you exit the Berthon room to the 2nd floor. Leave the bin bag in the allocated room in the large bin.
c.     You should then change back into your travelling/day wear clothes.
d.    Please ensure that you disinfect your footwear before placing this in a bag and in your locker or taking these home.
e.    Your used scrubs should be placed in your pillowcase and then in a plastic bag, before being placed in your bag, so that you can take these home.
f.      Once home, your scrubs should be placed immediately in the wash at 60 degrees.
k.     With any practical sessions, please ensure that you:
a.    Wash hands routinely throughout the day as per current COVID-19 guidance and as per the infection control policy. 
b.    Are bare below the elbow and wash any area that has come into contact with another person.
c.     Tie back any hair that is long enough to cover the face, to avoid touching your face while in the technique room.
d.    Disinfect hands after contact with phones.
e.    Disinfect your allocated plinth, and any instruments used (such as patella hammer, stethoscope etc) on arriving and on leaving. Equipment may also include wiping down of common touch areas such as window handles, door handles, aircon control and light switches.
f.      Only use plinth roll on plinths (no plinth covers) when necessary (e.g. lumbar roll) and that this is changed after each model.
g.    Remove and dispose of PPE appropriately. Remove aprons, turn used gloves inside out and dispose of these after each session (or if gloves become damaged etc).
h.    Limit contact with objects that will need disinfecting - all bags etc. to be placed at the side of the room at an appropriate distance apart.
i.      Do not rearrange the furniture in the rooms.
l.      Peer to peer practice
a.    UCO recognises that students will want to have the opportunity to rehearse and develop their practical skills outside of formal scheduled practical classes.
b.    Peer to peer practice arrangements will be put into place once all students have had experience of using PPE effectively and when UCO has had an opportunity to review the use of the building as described in this guidance. This will ensure that appropriate space, and procedures can be implemented for peer to peer practice.

6. WHAT PPE WILL BE REQUIRED

a.    Tutors and students are to use the following PPE when working within the practical classrooms: 
a.    disposable gloves (sessional use)
b.    disposable plastic apron (sessional use)
c.     fluid resistant (Type IIR) surgical mask (sessional use)
d.    eye/face protection, face shield for example (dependent on risk assessment, this may be used for a session)
b.    Models will be expected to wear face masks as patients would in a clinical setting.
c.     Disposable PPE items will be disposed of in bins provided, with plastic bin liners that should be tied up prior to disposal.

7. STORAGE, PROVISION OF PPE, REMOVAL AND DISPOSAL OF PPE

a.    PPE, blue roll, sanitiser products will be stored in 2.12 and this will be re-stocked by the facilities team in liaison with the staff leading practical sessions.
b.    Used PPE will be stored in room 2.13. PPE needs stored for 72 hours before disposal, ensuring the pathogen is no longer present. It can then be disposed of as part of the general waste.
c.     The keys for the storage of used PPE in 2.13, for material stored in 2.12 are available at reception and MUST BE SIGNED OUT AND BACK IN AFTER USE.  
d.    The technique team and those leading practical classes will be responsible for providing all stock needed in practical rooms, including sufficient PPE, hand sanitiser and blue roll.  Sanitiser and PPE stations are in place per pair of plinths. 
e.    Lecturers will be responsible for checking that all used PPE and related items have been disposed of. Lecturers will also be responsible for emptying these bins at the end of a teaching session. 
a. To do this, remove the bin bag and its contents and tie securely; go to Room 2.13 outside the Berthon Room to deposit this. This room will be locked and the key available from reception. You should continue to wear your mask whilst doing this. Leave the bin bag in the large bin allocated for that day.

8. ENVIRONMENT

a.    The following changes have been made in all teaching rooms to encourage good hand hygiene and reduce the potential spread of infection: 
a. Removal of non-essential material and equipment.
b.    Plinths with ripped surfaces removed or repaired.
c.     Handwash gel readily available
d.    Supplies of handwash gel at transitional points in the building to be regularly checked and re-filled; the facilities team will be responsible for this, although all staff and students are expected to monitor this.
e.    Batches of Milton spray and disposable towels available for sanitising equipment.
f.      Doors and windows to be left open where possible to enhance ventilation.
g.    Signage added to all rooms.
b.    Toilets
a.    Additional regular cleaning of toilets will be taking place, with emphasis on areas where there is contact with hands (door handles, taps, soap dispenser, toilet seat, toilet flush, etc); the cleaning company will be responsible for  completing of this.
c.     Ventilation system
a.    Windows and doors should be open during the day to enhance ventilation.
b.    Air conditioning in BHS does not draw in fresh air from outside the building and should not be relied upon for ventilation.
c.     The following rooms have been designated as rooms where a mask should be worn due to the limited ventilation available. Ground floor: G.01, student kitchen and locker room. 4th floor: printing room opposite Registry.

9. LOGGING OF INTERACTIONS SO THAT WE CAN TRACE CONTACTS AND MANAGEPOSSIBLE OUTBREAKS

a. Staff and students 
a.    Ensure that students and staff understand the importance of students sticking to their tutorial bubble if they want to resume practice work with colleagues. Bubble lists will be set up by registry and a student’s bubble will remain the same for the whole year.
b.    Staff and students with symptoms of COVID-19 or who feel unwell, should follow stay at home guidance and alert UCO through the usual channels. https://www.gov.uk/government/publications/COVID-19-stay-at-homeguidance  
c.     Should a staff member or student develop symptoms whilst at the UCO, they should put on a surgical mask if not already wearing one, isolate themselves, inform their line manager/tutor and then return home and seek advice dependent on need (e.g. phone 111 contact GP etc). If you do not have a surgical mask, use your usual face covering. Surgical masks are available at the front desk reception and in the clinic.
d.    Students should notify registry and the lecturer who was with them at the time.
e.    Staff who test negative for COVID-19 may return to the UCO when fit to do so, following discussion with their line manager. Line managers are responsible for reporting to HR any potential and actual cases so that this can be logged and monitored.
f.      Those who test positive, have an inconclusive test or are yet to be tested may return to work no earlier than 10 days from symptom onset if they have clinical improvement, have been without a fever/temperature without medication for 48 hours and they are medically fit to return to work. For further details see: https://www.gov.uk/government/publications/COVID-19-management-ofexposed-healthcare-workers-and-patients-in-hospital-settings/COVID-19management-of-exposed-healthcare-workers-and-patients-in-hospital-settings
 
https://www.gov.uk/government/publications/COVID-19-stay-at-homeguidance/stay-at-home-guidance-for-households-with-possible-coronavirus-
COVID-19-infection  
g.    Staff and students who have been in contact with a confirmed COVID-19 case or who have been contacted by the NHS test and trace team should inform UCO and self-isolate for 14 days; we would recommend testing for COVID-19 where possible in such situations.
h.    Summary flow charts for further information are available here: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/ attachment_data/file/892137/Flowchart_for_return_to_work_symptomatic_v3.
2.pdf  and here:
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/ attachment_data/file/892138/Flowchart_for_return_to_work_aymptomatic_v2.
_2.pdf  
i.      You may generate and send into UCO an isolation note using this website: https://111.nhs.uk/isolation-note  
j.      Procedures for early outbreak management are available under the Education Action Cards section of the Public Health England Website:
https://coronavirusresources.phe.gov.uk/reporting-anoutbreak/resources/Education-Action-Cards/
 
The contact details for UCO’s local Public Health England Health Protection Team are:
Tel: 03443262052
Email: phe.schpt@nhs.net, slhpt.oncall@phe.gov.uk
 
An early outbreak management procedure is under development and will be published in due course.
 



Summary

Dear All

 Thanks to all of you for respecting the fact that we are in an every changing situation and that as an institution we need to be able to adapt to circumstances as they happen.  It remains our highest priority to ensure a Covid-secure working and studying environment for our students and staff.  In light of the changes to the status in London to Tier 2, and changing also other advice changing we have made some modifications to the UCO guidance regarding the use of the UCO buildings due to the Covid Pandemic.